Help & Instructions

Click on View Public Calendar to see the front-facing calendar view. You will have three different ways to view events on the calendar: summary view, grid view, and list view.

You can click on the Search bar to further narrow your search and filter down by the date, keyword, category, or location.

Once you have filtered your search, you have the ability to share the search results under Share It if you would like to promote your event(s) on social media or Subscribe if you would like to add the results of the search to another calendar system.

Click on Create an Event. Once you have accessed the event submission form, follow the steps for creating your request. Any field marked with an asterisk(*) is a required field.

Enter the contact information for the event coordinator or person whom visitors can contact with questions about the event. *Note: This information is publicly displayed for each event.

Complete the event details to provide an Event Name and Summary. Summary can simply be a copy/paste of the event name, or it could further describe the event that is taking place, which will show in search results.

Click Location Search to select the location(s) needed for this event. If multiple locations are being used, ensure that all have been selected. Once selected, you will see the locations displayed in the top section.  Click Save.  To choose the date/time for your event, click the date of the event (if this is a recurring event, choose the first day of the event).  If you need to block additional time for setup or breakdown, you can adjust those on the right side. Select the time you need by clicking on the appropriate start time on the calendar.  Drag the time slot to be the appropriate length, or double-click the time slot to manually enter the start and end times.  *Note:  Any times that are unavailable will show with a block marked Reserved. This means the time has been booked with another event.

If your event repeats, click on the pencil icon next to Multiple-Day Options. *Note: This option will only appear after you have selected a time on the calendar.

• Choose between Consecutive Dates and Non-Consecutive Dates.
• If you selected Consecutive Dates, select how often the event repeats, and when the event series ends. After selecting the event pattern, the Events in this Series will populate. Any necessary adjustments can be made here before saving, including the event name, date, or time of an individual event.
• If you selected Non-Consecutive Dates, click on the dates on the calendar you need for your event series. Then make any necessary adjustments to date, time, or event name for the individual events.
• Some events may be marked as a Conflict. You can decide to skip those conflicting dates, or leave them in the series. *Note: If you choose to skip any dates that are marked as a conflict, they will be deleted from the series. You will not be able to submit your event if there is a conflict.
• Click  Save.

Click Add a Task to open the task box to indicate the setup needs necessary for the event to take place. Enter a Task Name. This is the overall name for the task itself and will distinguish it from others in the task list. Enter a Task Description. This should be used to provide more detailed information that will give the task assignee the specific instructions for the task. Select a Task Type from the dropdown menu. This indicates the category of work the task falls within. Click Save to finalize your changes, or click Save & Add to finalize your changes and create a new task.

Select the appropriate category and/or type the appropriate keywords associated with the event. This will allow you to classify your event to make it easier to find when visitors search the calendar.

Click Terms and Conditions to review any terms that have been defined for this event form, and then click Agree. When you have finished entering all necessary information on the event form, click the Submit button found at the bottom of the form. In the pop-up window, click Save. The event request will then be sent through the appropriate approval process outlined by the organization for review.

The Event Dashboard allows you to view events that you’ve submitted. Click Events from the side navigation menu. To search for specific events, enter any keywords and/or a date range and click the Search link to pull the results. You can click More to filter the list by category, location, or status. If you need to make changes to an event you’ve submitted, in the Actions section, click Edit. You can make any necessary changes and have it go back through the approval process. If you would like to create a new event using a previous one as a template, click Copy. This will create a new event, but will have the same information from the previously selected event. You can make your desired changes and click Submit to save your new event.